Author: ezfacility

No one likes rush hour. The crowds, the slowness, the general irritation of having other people block your way — given the choice, most people would go far out of their way to avoid it. In fact, in a recent study by The Retention People, researchers found that the one complaint members of top-performing clubs have most often is that the clubs are too busy at peak times. This, of course, is good news for clubs: Too busy equals successful. But you have to balance that kind of success with retention. If your members become fed-up with crowded spaces and inadequate facilities, they might choose to leave and you’ll be stuck watching your retention rates sink.

Unfortunately for members, many of them do not have a choice about avoiding rush hour. They work regular business hours and tend to families, and that leaves few options for hitting the gym: before work, during lunch, or after work. In other words, rush hour. So what can you do to improve the rush hour experience for your members?

Interestingly, The Retention People study asked members a single question: On a scale of 1 to 10, how likely is it that you would recommend your health club to a friend or colleague? Respondents were categorized according to their ratings: “Promotors” gave their clubs a rating of 9 or 10, “Passives” a rating of 7 or 8, and “Detractors” a rating of 0 through 6. Respondents also were given the option of explaining their answer. Researchers then used scores and common phrases to identify issues. As far as the rush hour problem goes, some of the words detractors most commonly used were “crowded,” “changing rooms,” and “equipment,” in explaining their reasons for responding negatively. If you’re looking to improve rush hour, these are the areas you should focus on.

• Crowded: Assess the space in your facility. In particular, watch the flow of traffic into and out of the facility during peak times. Do customers wait in line to reach the front desk? If so, increase your front desk staff or consider whether you need to make staff changes. If employees are not the issue, is there another way to increase efficiency up front? Can you install automatic card readers (if you don’t have them already), so members can flash their IDs and go? What about other spaces in the facility? Where are the crowds? How can you even them out?

• Changing rooms: Assess your changing room areas. First of all, do you have the resources to expand them? If not, can you do a redesign? Ideally, of course, you want changing rooms to offer plenty of locker space, wide aisles for a free flow of traffic, and enough showers, bathroom stalls, and dressing-room spaces that customers never feel like they’re being made to wait. If your changing rooms are cramped or inadequate and reconstruction isn’t an option, can you designate secondary changing rooms (such as family rooms) for specific groups during rush hour only? Can you hire more attendants to ensure smoother operation?

• Equipment: Again, you need to assess your situation: Do you have enough desirable equipment — and enough space for it — that members never feel like they’re waiting for the treadmill, medicine ball, stationary bike, or whatever other item it might be that they want to use? If not, can you acquire more of the most sought-after pieces of equipment? Can you impose a rush-hour only time limit on those pieces?

It’s going to be impossible to give everyone everything they want during rush hour. Some members will have to wait sometimes. Some will have to grudgingly deal with time limits. Some will get fed up and leave. But if you can reduce the chances of losing members, it’s worth trying to do so. One other interesting thing to note about The Retention People study: Promotors at top-performing clubs — that is, members who rated the likelihood of their recommending the club to others very high — said that what they like about their club is the “fantastic staff”, “great service”, and “friendly team.” If reducing the rush hour crunch is too challenging, then you can always compensate with supreme customer service. That goes a long way toward solving every problem.

We’ve talked before in this space about going green: making small changes to everyday practices in order to create more eco-friendly athletic and fitness facilities. We’ve talked about making big changes too: about using sustainable building materials and developing lighting, heating, and cooling strategies that leave smaller environmental footprints. One thing we haven’t talked about, though, is laundry. That’s why I was glad to see a great article about athletic laundry facilities on Athletic Business’s website.

The article points out the complications of working at an athletic laundry facility: the use of multiple fabric types in sports uniforms (today’s uniforms typically comprise five different types); the need to have a constant supply of towels available on demand; the expectation that workout clothes and other gear will be clean and ready whenever needed. Given the high-pressure environment, it’s not surprising that ecological efficiency is not the first thing on a laundry room’s agenda. But the laundry room is a place where a huge footprint can be left. From massive amounts of water, to massive amounts of energy used to power the water, to the chemicals required for those complicated cleaning jobs, athletic laundry rooms present big challenges to the “go green” effort.

So, if you run an athletic facility — or a fitness center with a laundry room for processing copious towels — what can you do to strive for greater eco-efficiency?

Start with the water. As the Athletic Business article notes, using programmable-control machines that automatically choose appropriate water levels for different wash jobs reduces human error in water consumption. Also, filling machines with appropriately sized loads makes a big difference. Most people underload, Gary Gauthier, a regional sales manager with the Pellerin Milnor Corporation, told Athletic Business. “This practice,” he said, “wastes water, chemicals, energy, and time.” What’s an appropriate load size? “I encourage that frontloading washer-extractors be filled until there’s a football-sized opening at the top of the basket,” Gauthier said. Other possibilities to consider: washers that have shower-rinse features along with bath-rinse features, washers that use polymer beads or other new technologies in place of most water, and washers that allow you to reclaim the water used for rinsing.

Next, think about chemicals. Taking steps to conserve water is just the beginning. Choosing the right chemicals also goes a long way toward reducing environmental impact. Cold-water chemicals that clean fabrics effectively save on costs associated with heating water. Ozone, a chemical less harsh than chlorine and equally effective in smaller amounts, disappears as it cleans and loosens fibers for softer, cleaner items; it also has the added benefit of conserving water because it requires less to get the job done. Whatever chemicals you choose for your facility, laundry experts recommend building up a good working relationship with your chemical representatives. “A knowledgeable chemical rep who can visit the laundry locally and solve cleaning issues is an ideal resource for any athletic facility,” Gauthier told Athletic Business.

Finally, review your laundry facility’s operational efficiency regularly. With continually updated uniforms, new styles of towels, changes in practice gear and equipment, and other frequently changing variables in the laundry room, it’s essential to keep your laundering practices up-to-date. Otherwise, it’s easy to keep cycling through routines established in past years (or even decades) without pausing to consider whether those routines are still relevant. Reviewing your operational efficiency allows you to analyze data related to towel loads, water usage, chemical optimization, and much more, and to make decisions related to your analysis. In other words, don’t let the laundry room operate on autopilot. Take charge of the controls, and you’ll find yourself with a more sustainable facility — and maybe even cleaner clothes.

Nearly every day, on my walks, jogs, or bike rides through Central Park, I see them: handfuls of people using benches for leg dips or tricep drills, doing pushups in the pathways, or swinging kettlebells in unison. These are the small group training classes, growing in popularity across the industry seemingly day by day. With each group is an instructor, carefully watching and giving tips and critiques as the exercisers push themselves toward whatever goals they separately and collectively have. That “collectively” aspect is significant, I think, because I also see lone exercisers — joggers, yogis, stretchers — and, on the whole, the ones in groups look happier. They laugh with each other, they chat while they’re mid-squat, they exchange eye-rolls when their trainer asks for ten more burpees.

Consisting usually of three to five students, small group training sessions hold benefits for everyone. Trainers get to take on more clients and increase their incomes; members get individualized attention at lower costs plus a ready-made, intimate community working toward similar goals; and fitness facilities get a new revenue stream, possibly new members, and very likely increased retention. Ultimately, small group training combines the most attractive aspects of a gym workout: They’re fun, they’re social, and they produce results.

Is it any wonder, then, that the phenomenon is continuingly increasing in popularity? In 2007, it was 19 on the American College of Sports Medicine’s annual list of trends driving the fitness industry. By 2013, it was 10; last year, it was 9. Health and fitness expert Pete McCall, at the American Council on Exercise (ACE), wrote in a blog at the end of last year, “[2015] may be the year we see revenue from small-group programming surpass revenue generated by one-on-one personal training.” Everyone seems to agree: It’s a trend that’s here to stay, and it’s only going to grow.

What does its popularity mean for your facility? If you haven’t already incorporated small group training into your offerings, it’s time to consider doing so. Getting started requires little to no upfront investment. Everything you need is already there: equipment, trainers, members. It’s just a question of programming and getting the word out. For the programming aspect, focus on designing classes that last at least four to six weeks — that gives participants a chance to bond with one another and see some results. Sessions should take place during set times, and often it is useful to design them around specific topics: in one class lower back health, for example, in another, leg strength. Put groups together either by advertising the start of a small group class that will focus on a particular topic and inviting participants, or by asking members to coordinate their own groups; trainers can then tailor the topics to the group’s needs and wants.

As for getting the word out, one great way to do this is to hold sessions in a central, visible location in your club. This will drum up interest from other members and also create an energy and can infuse the whole facility. Also, of course, advertise heavily on social media, through email blasts, and via flyers and posters in your facility. And rely on word of mouth. One of the best aspects of small group training is that it naturally encourages members to pull their friends in for workouts; let them spread the word about your exciting new offerings. Some of those friends could turn into new members, and with the intense bonds that small group training encourages among participants, those members are likely to want to stay.

Soon after I first joined my gym, I was describing my experiences there to a friend of mine. “Wait,” she said. “Do you even work out?”

It was a valid question. Pretty much all I’d talked about were the sauna and steam room. I’m not ashamed to admit it: These were my absolute favorite features of the gym. Yeah, yeah, I’d get in a good workout — all well and good. But stepping into that steam room afterward? That was heaven. Cooling off with a cold shower after the steam room and then heating myself to dry perfection in the sauna? An even higher plane of heaven.

And then came the day when I finished my workout, went to the locker room, got myself all ready for the steam-filled wonderfulness — and found myself staring at a sign that said, “Out of Order Until Further Notice. Sorry for the Inconvenience.” I didn’t cry. I still had the sauna. Until soon after, when I found on the sauna door, you guessed it, a sign that read, “Out of Order Until Further Notice. Sorry for the Inconvenience.” I actually did feel almost on the verge of tears when I saw that one.

I don’t blame my gym. Saunas and steam rooms are hard to maintain. And eventually the facility got things up and running again, and in the long-run I wasn’t too terribly inconvenienced. But still. A sauna and/or steam room can be a huge draw for prospective members and a key to retaining current members. Figuring out how to keep them up — and keep them clean, welcoming, and well-maintained — is crucial for any fitness facility offering them as amenities. Here are a few tips to keep in mind:

1. Adopt a rigid cleaning regimen. It’s best to do this at the outset, so if you’ve got a brand new or recently renovated facility, you’re in a good position to make sure your sauna and steam room will look forever pristine. If you’re an established facility and your cleaning regimen is only so-so, it’s time to step things up. At a minimum, require staff to thoroughly clean these rooms weekly; bi-weekly would be better. Especially ensure that they scrub under benches — that’s where all the sweat and dirt coming off of users’ bodies go.

2. Pay particular attention to surfaces touched frequently. Reino Tarkiainen, president of Portland, Oregon-based Finlandia Sauna, recently told Athletic Business magazine that new benches should be coated with a water-based sealant to allow for easier cleaning. Wood, in general, is hard to wash, Tarkiainen cautioned, especially because commercial cleaners can stain it — as can simply plain water. The best method, he said, is to ask patrons to use a towel. “It’s good protection for themselves, and that body moisture goes into the towel,” he told Athletic Business. He also said that facility owners should be prepared to replace wooden benches and backrests in a sauna frequently — even once a year. It’s a relatively inexpensive step that will extend the life of a sauna for years.

3. When it’s time to build or rebuild, choose materials carefully. It’s traditional for saunas to feature all wood and for steam rooms to feature all tile, but other, more durable options exist. Areas in a sauna that will be touched should be wood, but other areas could be done in tile and stone, which last longer than wood. Doors can be aluminum, and special plastics designed to withstand high heat can be used in door handles and even floors. With steam rooms, tile can be replaced with specialized plastic that is resistant to bacteria and mold growth. Any materials prone to get moldy or rust — wood, metal — should be avoided in a steam room.

4. Keep saunas and steam rooms welcoming. Consider carefully the lighting used in your sauna and steam room. Typically, light fixtures in these settings appear to be surrounded by jelly jars set in a small cage. These can be hidden with valences or placed below benches. Alternatively, you can find ways to use glass creatively to bring in more natural light. And, for both steam rooms and saunas, consider aroma enhancement — if it smells right, it will feel clean, and patrons, relishing the relaxing environment they are privileged to experience, might even be more likely to follow the rules you set to keep your amenities lasting forever.